In this article, we are going to go over what considerations you need to have when building out your own project team for implementation. Let’s first take a look at some roles you’ll need to fill on your team in order to be successful.
Project Manager
What is a Project Manager?
A Project Manager is someone on your team who ensures your project timeline, deliverables, and budget are all in order throughout the project lifecycle.
This includes tasks such as:
- Project planning
- Team organization
- Time and risk management
- Resource allocation
- Communication with key stakeholders
- Scope and budget management
Why is a Project Manager necessary?
Having a Project Manager saves you time and money. They ensure project deliverables are met on budget and on time. They also improve communication by increasing transparency within your team and holding your project team accountable for tasks. It’s the Project Manager’s responsibility to align your team from start to finish, flag risks, and have contingency plans in place to mitigate those risks. In other words, they make sure everything goes as smoothly as possible.
Why is this important for implementation?
Implementing Avanti involves a lot of moving parts. To be successful, multiple departments, stakeholders, and deliverables need to be managed diligently, which can be a lot of work. It may be too much for a team member who already has a lot of responsibilities outside of your implementation.
Having a Project Manager means tasks are delegated fairly and within a reasonable timeline. They also ensure you have enough resources allocated for specific tasks to be completed successfully. If there’s one thing we know, it’s that paying your employees accurately and on time is one of your top priorities. Having a Project Manager ensures your implementation avoids scope creep, stays within budget, meets deadlines, and delivers on your organization’s goals.
Read more on project management:
- Project management 101: a phase-by-phase guide
- Project management basics
- Why is project management important?
IT or Technical Team Expert
What is an IT or Technical Team Expert?
This person is going to be your go-to throughout the project as a resource for any technical requirements Avanti needs.
This includes, but is not limited to:
- Installation and setup of Avanti in your system
- Assistance in setting up SSO, if required
- The setup of Secure File Transfer Protocol (SFTP) for your implementation
- Guidance and assistance with all other technical aspects of the project
Why is a Technical Team Expert necessary?
Avanti is software and, just like any new software, it’s nice to have someone who knows the in and outs of your network so installation and procurement go smoothly. This is someone who knows your systems requirements, and security setup, and has a knack for troubleshooting when computers inevitably act up.
Why is this important for implementation?
Having a technical contact on your team ensures seamless installation and avoids unnecessary blockers throughout the project. Although they might not be tasked with as many things as the others on your project team, we can’t emphasize how important this person is to your overall success.
Subject Matter Experts
What is a Subject Matter Expert?
They are your organization’s go-to when it comes to Payroll and Human Resources. They know the regulations and legislation your organization must abide by. When it comes to your current processes, they are up to speed and Avanti will be a part of their new day-to-day once you’re live.
Subject Matter Experts can include people like:
- Payroll Administrators
- Payroll Managers
- Human Resource Coordinators
- Human Resource Managers
Why is this important for implementation?
It’s important to ensure the data the Avanti team receives is accurate. Who else is better positioned to share this information than someone who’s responsible for it every day? They play a big role in ensuring your Avanti solution is set up correctly for your organization.
